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IT Departments – do the PST files in your business haunt you? This is why they should!

Our most recent blog explores the basics of PST files and puts the question to IT Managers and Directors, whether they have full control over their companies’ data set and if they are actively dealing with their PST dilemma. If an investigation was brought forward by the ICO, would your company be compliant? Would you be at risk of a large fine?

Below gives further reason as to why your PST files may put your whole company at risk.  

GDPR Compliancy. First and foremost, as discussed, PST files jeopardise a company’s ability to be compliant with data protection laws, such as the ability to provide consumers with a concise and full report of the information you hold on them following a Subject Access Request. The simple cause of this inability is the fact that PST files make it near impossible for all data to be collated and referenced. A result of such is that formal complaints from consumers may and will be made leading to potential investigations by governing bodies such as the ICO who often impose a large fine for non-compliance. 

IT departments, after months and years of planning ready for GDPR to be introduced, are you prepared to face a fine over PST files?  

Total data control. The simple fact is, PST files make it nearly impossible for you to have full control over your data set. You cannot begin to understand all of the data you hold, especially as PST files make it difficult to know where the data is. Whilst this can lead to an array of business problems and dilemmas, it first and foremost questions the organisation and the control the IT managers have over the data in any company. 

Critical data loss. A notable reason as to why you may want to start to take PST files more seriously; is the fact that their business use carries the high risk of a loss or leak of confidential information. IT directors, you know as well as us that often, without thought or knowledge, employees within in a company might save or make copies of personal and confidential information within PST files. How would your company be affected if confidential information was leaked? IT departments, are you prepared for confidential information loss? View our recent scenario guide to understand how PST files may lead to companywide confidential information, such as employee salaries leaked.

Therefore, we urge you to further your work and really question whether your business is safe and secure. As IT experts, are you really doing the best thing by your company? Are you actively dealing with your PST dilemma?  

Our next blog explores what can be done to prevent the dangers of PST files and limit business exposure. 


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Written by : trueswift

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